HEAD OF EXECUTIVE SUPPORT

Company: Blue Frontier, Inc
Location: Boca Raton
Posted on: April 1, 2025

Job Description:

Position Description: This is an extraordinary opportunity to join a well-funded, emerging growth stage company who has re-invented Air Conditioning, creating a sustainability solution where previously it has been a huge environmental problem. Blue Frontiers AC system combines dew-point-style sensible cooling with liquid desiccant dehumidification to reduce electricity use by up to 80%. It also acts as a battery, enabling peak load shifting and a more flexible electricity grid. Blue Frontiers technology also improves building and occupant health, bringing in up to 100% outdoor air and providing independent control of temperature and humidity.
We are seeking a Head of Executive Support to join our dynamic team in Boca Raton, Florida. Reporting to the EVP of Operations and working closely with the CEO, the successful candidate will lead Executive Support functions and Project Management of certain strategic initiatives. This is more than just an Executive Assistant role, with the opportunity to influence or drive initiatives of strategic importance to the business and act as an extension of key executive team members to represent their interests on business-critical topics. As we grow, we expect the successful candidate to lead an Executive Support team of assistants, analysts and project managers who will be a force multiplier for executive management, accelerating productive output and driving growth.
To the ideal candidate, this position is an opportunity to help commercialize products with the potential to literally change the world for the better. If you are creative, personable, highly responsible, passionate, intelligent, and driven, you should join us.
Role and Responsibilities
Project Management of strategic initiatives, for example:
Overall Project Management of strategic initiatives and mapping/tracking against board-approved milestones
Equity and debt fundraising
Process Improvement and project management of business process systems implementations
Project Management of other strategic finance and governance initiatives, such as investment tax credits and ESG reporting
Support to the Executive Team including:
Act as a trusted advisor and brainstorming partner to the CEO and EVP of Operations on strategic planning and operational execution topics
Facilitate cross-departmental communication and alignment
General problem-solving of important tactical issues as they arise coordinate the resolution of high-urgency issues across different departments
Board Meeting arrangements & preparation support
Meeting preparation/materials drafting assist with compiling high-impact powerpoint presentations, analysis of data in excel, conducting research when required
Assist with content-writing and proof-reading for a wide variety of documents, such as press releases, website content, legal agreements etc. to ensure highest quality of communication
Calendar, scheduling management and travel logistics support
Manage updates to Company Policy, Processes and Employee Handbook and ensure relevant facts are communicated to team members
Foster the incorporation of the Companys Mission, Vision and Values in operations and decision-making across the business
Recruitment/HR Support such as job specification drafting, candidate review and interview coordination
Legal support
Support/coordinate legal review of agreements with management and counsel
Manage agreement execution and ensure follow-up for any missing signatures
Manage NDA review and execution with vendors, contractors, customers, visitors & candidates
File agreements, NDAs and other legal documents in a structured manner on sharepoint
Support the Office Manager in delivery of general office management and facilities management tasks
Experience and Skills
Education and Experience
A bachelors degree in business, marketing, law, economics or other related field. Applicants with STEM degrees and subsequent general business experience may also be considered.An MBA from a reputable university is strongly preferredExcellence in your educational background, demonstrated by Top of Class achievements and/or success at world-class university, would be a strong plus
A minimum of 5 years professional experience as an Executive Assistant, Strategic Operations or other Executive Management supporting role, in a fast-paced venture-funded startup environment. Business Management consultants who can demonstrate outstanding execution (beyond Advisory services) may also be considered.
Skills and Abilities
Must be a strategic thinker with market awareness: you must have the ability to see day-to-day tasks in the context of the strategic objectives of the company and deliver actions, solutions and insights that support those objectives
Must be a top to bottom thinker capable of understanding the 60,000 ft view, the tiny details, and the processes, people, resources and projects that connect them
Outstanding written and verbal communications skills
Must be extremely well organized with the ability to manage a broad spread of related and unrelated tasks, with
Strong analytical and data-driven decision-making skills with demonstrated financial acumen
Strong operational and problem-solving skills including the ability to resolve issues under high pressure in a fast-paced environment
Outstanding IT literacy, including expert skills in Microsoft Office particularly Powerpoint and Excel. Experience with ERP/CRM and other business-process centric systems would be a strong plus. Experience with cutting-edge data analytics and AI tools would be a plus.
Passion for the companys mission to create a sustainable planet by making buildings efficient, healthy and comfortable
Compensation and Benefits
Salary
Highly competitive salary to align with the position and level of capabilities of the applicant.
Benefits
Medical and dental insurance. Unlimited flexible PTO policy.
Location and Travel
This role will be based at our Boca Raton corporate office which is located close to Boca Raton Tri-Rail station. The role is expected to be 100% office-based.
PIf2d03c7b396f-25660-37084047

Keywords: Blue Frontier, Inc, Boca Raton , HEAD OF EXECUTIVE SUPPORT, Accounting, Auditing , Boca Raton, Florida