Legal Administrative Assistant

Company: ADT Careers
Location: Boca Raton
Posted on: April 1, 2025

Job Description:

Summary:

We are seeking an administrative assistant to work part time (20 hours) during business hours (Monday to Friday, 9:00am-6:00pm) with in-person attendance (at least 3 days). The candidate will provide clerical, secretarial, billing, and general office support for attorneys, the legal operations manager, and legal staff.

Duties and Responsibilities:

• Under general supervision, the candidate will prepare formal correspondence and/or communicate via email or telephone to obtain and/or provide information.
• Compile data and enter information into database(s).
• Input invoices to billing systems; process forms, and research payment status.
• Assemble, organize, and/or file documents.
• Research information and/or gather materials.
• Coordinate appointments and arrange meetings; assist with special events.
• Sort and distribute mail; create Fed-Ex labels; print, photocopy, and/or fax documents.
  Experience:
  
  
  • 0-2 years of experience.
    Skills and Abilities:
    
    
    • Well-developed written and verbal communication skills.
    • Ability to follow complex instructions with high degree of accuracy and attention to detail.
    • Ability to handle multiple tasks.
    • Ability to act autonomously.
    • Preserve confidentiality.
    • Ability to type a minimum of 35 wpm.
    • Knowledge of general computer and office equipment (i.e. copier and printer).
    • Familiarity with Microsoft Office.
    • Experience with law firms, litigation, or law departments preferred.
    • Experience with Ariba and Legal Tracker a plus
      Location:
      
      
      • This role requires you to be onsite at our Boca Raton, FL headquarters, three days a week. The other two days are remote, offering the flexibility you need while still engaging in meaningful collaboration with cross-functional teams.
        
        ADT is an Equal Employment Opportunity (EEO) Employer. We celebrate diversity and are committed to building an inclusive team that represents a variety of backgrounds, perspectives, and skills. ADT strives to ensure every employee and applicant feels valued. Visit us at jobs.adt.com/diversity to learn more.

Keywords: ADT Careers, Boca Raton , Legal Administrative Assistant, Administration, Clerical , Boca Raton, Florida